You built something real.
Now build the systems
that can hold it.
You've built something worth running. The problem isn't you, your team, or your mission — it's the missing infrastructure layer that still has you as the connective tissue for everything.
Clients
Include:
Clients
Include:
The thing you keep pushing to "next week" or "next quarter"
It's not that you don't know you need better systems. It's that every time you try to prioritize it, something more urgent lands on top. And underneath that urgency is a quiet belief that your constant presence is load-bearing — that if you stepped back, things would fall apart.
"It's just faster if I do it myself."
The delegation loop"Once we get through this next push, we'll fix it properly."
The permanent delay"We tried this before and it didn't stick. Why would this time be any different?"
The tool graveyardWhat's actually happening
Whether you're running a small team or operating mostly solo, the pattern is the same: you're the one holding context everyone else needs, making calls that should be obvious, and covering gaps that a real system would handle automatically. Work flows through you because there's no infrastructure routing it anywhere else.
This isn't a tools problem. It's a systems problem — and it's costing you many valuable hours every week and your ability to think like the leader you actually are.
What's waiting on the other side
Within 90 days or less: a team — or a workflow — that answers its own questions. A system that routes work without routing it through you. At least 10 hours back every week, freed up for the work only you can do.
The feeling isn't necessarily trumpets-blaring triumphant. It's quieter than that. Spacious. More ease. Like the work finally has a container big enough to hold it — without you having to be the container.
Three phases. One outcome: a business that runs without you holding it all together.
Too many ops systems builds underdeliver and disappoint because someone showed up ready to build without first understanding what the humans in the system can actually hold. Our approach starts with what's real for you right now, and where you want to be a year from now — not what looks good on a framework slide.
Map the Friction. Ground in What Matters.
Not the org chart — how work is actually moving through your system, and where it isn't. This phase surfaces what's working (not everything needs a rebuild), what's costing you the most, and what your ops need to support the next 6–12 months. You walk away with a right-sized roadmap: what to fix, when, and why.
Design Systems with Breathing Room.
Workflows get rebuilt — collaboratively, not prescriptively. Tools get configured so work moves with clarity instead of routing through you. The goal isn't better organization — it's a system that self-propagates. Nobody has to remember. The infrastructure tells the team what to do next.
Make It Stick. Keep It Working as You Grow.
Building the system isn't the whole job. This phase is about the humans coming along with it — team stewardship, a real rhythm for iteration, and change management woven in from the start rather than bolted on at the end. Sustainability isn't an add-on. It's the design constraint from day one.
How This Approach is Different: We take a regenerative approach to Ops and project system design. Systems that are self-sustaining, that grow in response to conditions rather than fight them, that compost what isn't working instead of patching over it. Inspired by natural systems, biomimicry, and permaculture — not org charts and machine logic. A system that's technically correct but built for a team that doesn't exist will fail every time.
They've had the tool. They've had the SOPs. What they haven't had is someone who designed around them specifically — and stayed long enough to make sure it actually held.
So many founders who've been through a conventional ops build (or rebuild) get burned in one of two ways: someone built them a beautiful system they couldn't maintain, or they got tool recommendations and SOPs that worked for six weeks and then quietly got abandoned.
The difference isn't a better framework. It's starting with what's actually there — and designing for the real humans who have to live in the system, not their aspirational selves.
Solve for Friction First. Then Tools.
Many ops consultants have already decided what they're building before they've heard the problem. This approach starts with the friction — where work actually breaks down — and designs around that, not around a template.
Composting, Not Bulldozing
Not everything needs a teardown. Some of what exists is actually functioning underneath the mess. The work is identifying what to keep, what to redesign, and what to let go of — not starting from scratch just because it feels cleaner.
The Human Layer Most Ops Work Skips
Resistance to delegation isn't a control problem — it's a grief and identity problem. Systems that don't account for that get built and abandoned. The Sustain phase isn't a handoff. It's a transition: stay until it sticks, make sure the team can run it before stepping back.
Right-sized, Not Over-Engineered
No incentive to make it complicated — our fractional model means the goal is always a system that works without ongoing maintenance. Support is built into every engagement, not upsold. And we offer a number of budget-aligned solutions, so can test the working relationship before committing to anything bigger.
Four ways in.
You pick the starting point.
From a quick async audit to a full fractional partnership — each offer is complete on its own and a natural next step if you want to go deeper.
Quick Audit
- Loom video audit of your specific setup
- Friction map + prioritized action plan
- Top 1–3 fixes to tackle now
- AI workflow opportunities flagged
- Tool recommendations scoped to you
- Companion PDF report
- 1 week async support included
QuickStart
- Right-sized ClickUp or Asana build
- 1–2 priority workflows mapped + implemented
- Automations + AI workflow integrations
- Live team onboarding session
- Onboarding materials (Looms + guides)
- 30 days async follow-up support
VIP Day
- Pre-work audit before the day
- Two live sessions (4–5 hours total)
- Full Ops Foundations Report
- 90-day implementation plan
- Tool + automation recommendations
- Health checks at 30 and 60 days
- 30 days async support included
Systems Retainer
- Full discovery + audit
- Custom ops infrastructure design
- Dashboard, reporting + automation design
- Async training docs (SOPs, Looms, templates)
- AI integration: recommendations + implementation
- Ongoing optimization as the business grows
Not sure where to start? Book a free 30-minute call — no pitch, no pressure, just a real conversation about what's actually going on.
20 years of systems that had to work — not just look good on a slide.
Before I was an ops consultant, I spent two decades building operational infrastructure for high-stakes events: the kind where if the system doesn't hold under real conditions, with real teams, on real deadlines, something actually breaks. Not metaphorically. Actually breaks. That's a practitioner résumé, not a consulting one.
What those 20 years taught me is that most ops work fails for one of two reasons: the system gets built for the aspirational version of the team instead of the real one — or nobody made room for the identity shift that has to happen when a founder actually learns to step back. I've seen both play out enough times to build around both from the start.
I work with purpose-driven founders, SMB leaders, and nonprofit executives who've built something real and are hitting the growth edge where good intentions and a genuinely capable team aren't enough to compensate for the missing infrastructure layer. Impact orgs, creative agencies, social good founders — this culture, these constraints, this kind of mission-complexity isn't a learning curve for me. It's home base.
My approach is designed around what's actually there — the real humans, the real capacity, the real relationship your team has with change — not the org you wish you had. The goal is always the same: a business that runs like it's bigger than it is, without burning out the person who built it.
Human-First Systems
Can Change How The Work Feels.
"They were really the heart and soul of operations. Jaimey poured everything into ensuring the technology works, the people were taken care of, details were ironed out and the program flowed. And they did it all with confidence and purpose."
"Jaimey balances big-picture priorities with day-to-day details and leads with grace and confidence. He's fantastic at structuring projects, aligning stakeholders, and executing in a fast-paced environment. He was an invaluable part of our success."
"No matter how unstructured things start, Jaimey has a unique ability to organize teams and resources into smooth workflows and outstanding results. His operational expertise consistently brings clarity and a sense of purpose to every project — I count myself fortunate to have collaborated with him."
Not sure where the friction actually lives?
The Ops Health Diagnostic is a 15-question self-assessment that maps your ops health across four key areas — and gives you 3–4 specific things to fix, in order, right now.
- ✓ 15 questions scored into 4 ops health buckets
- ✓ Specific prioritized next steps — not a vague report
- ✓ Takes 5 minutes. Tells you something true.
- ✓ Followed by useful things, not a sales sequence
Take the Ops Health Diagnostic
Free. 5 minutes. You'll walk away knowing something specific.
Your email is safe with Jaimey, and we'll never sell your information. Promise. By giving your email, you will receive occasional dispatches from our Untethered Flow Substack newsletter. You can unsubscribe at any time. xoxo
Your business is real enough to run without you holding it up every day.
Let's build the ops that make that true.
Human-first operational infrastructure, right-sized for your team, designed so the work finally has a container big enough to hold it — without you having to be it. Start with a conversation or a $149 Quick Audit. No pitch, no pressure.
Or DM me on LinkedIn: LinkedIn →
From Chaos to Calm:
Work Systems That Scale Without the Burnout
When your systems support your team, everything flows better.
Scrappy might have worked for you—until it didn't.
As your company and vision grow, your systems should grow with them, without creating more friction. The answer isn't always more shiny tools — or manual workarounds eating hours of your week you don't have.
It starts with right-sized systems that support how you and your people actually work. Then we layer in automation that takes repetitive coordination work off your plate.
At Bearfuht Labs, we love helping smaller, purpose-driven teams build Ops system you'll actually use — without hiring a full-time COO or burning yourself out trying to DIY it.
We specialize in ClickUp, Asana, and HubSpot — and we design your ops infrastructure with you, for how your team works, not someone else's framework. We use AI to eliminate grunt work, not replace human judgment. And we don't hand you a login and wish you luck — strategy, implementation, training, and post-launch support are all part of the deal.
What changes when you work with us
✔ Your team actually uses the system
✔ You stop being the bottleneck
✔ Handoffs get cleaner, and follow-through gets easier
Whether you're cleaning up a messy workspace or redesigning how your org flows, we help you build systems that scale—and still feel human.p
WHAT we do here.
01.
Service Offering
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02.
Service Offering
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03.
Service Offering
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04.
Service Offering
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03.
Service Offering
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04.
Service Offering
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The Unjammed Ops Framework:
Three Phases. One Calm, Scalable System.
Our signature three-phase framework that designs an operational backbone your team can trust—restoring clarity, capacity, and sustainable flow.
1
OBSERVE
Map the friction. Ground in what matters.
We look at how work is actually moving through your system and where it’s...not. This phase surfaces the friction points, what’s still functioning well, and the shifts your ops need to support the next 6–12 months without overloading your team.
Identify your friction points and cost
Name what’s working (verdad, not everything needs a rebuild)
Build a right-sized roadmap: what to fix, when, and why
2
RESTORE
Design systems with breathing room.
This is where we redesign the workflows and structures that aren’t serving you. Through collaborative sprints, we refine processes, clean up the workspace, and configure your tools so work moves with clarity and fewer interruptions.
Reduce noise and complexity
Define clean, repeatable workflows
Build structures your team will adopt and love to use
3
SUSTAIN
Make it stick. Keep it working as you grow.
You leave with a system your team can run independently. Documentation is straightforward, maintenance is simple, and iteration becomes part of the culture instead of a fire drill. Ongoing partnership is available if you want support as you scale.
Team stewardship of the system
A clearer rhythm for iteration and improvement
What Makes Our Framework Different
Regenerative by design - Systems that restore capacity vs. draining it
Personalized and built for how you do your best work - Co-designed to fit your real workflows
Somatic intelligent systems - Clear structure that reduces overwhelm and decision fatigue
Adoption-focused - Systems your team will actually use because they remove friction
1.
Custom operations & Project SYSTEMS
When you're ready for your next phase of growth, your project systems shouldn't be slowing you down, or burning your team out. Whether you're switching tools, starting from scratch, or cleaning up a cluttered workspace, we'll help you design a system that supports your people, scales with your work, and—bonus—gets used. We specialize in custom ClickUp, Asana, and Hubspot builds and makeovers that support the ways your people work and collaborate best.
→ Includes full rebuilds, audits, async onboarding support, and group cohort options.
2.
AI-ENHANCED OPERATIONS AUTOMATION
AI is everywhere, and it's tempting to figure out how to use it. But integrating it into your business without disrupting everything? That's where most founders get stuck. We help you automate the coordination work that's eating 10+ hours/week—meeting notes, email triage, status reporting, client communication—so your team can focus on the work that actually moves your business forward. No ripping out your current systems. No six-month implementation timelines. Just practical AI workflows integrated into the tools you already use.
→ Includes AI workflow design, implementation, training, and optimization support.
3.
digtal nomad & relocation consulting
Expanding your horizons? We offer personalized guidance for professionals seeking a longer-term, culturally immersive transition to a new country. Our approach ensures a smooth, respectful integration, helping you establish a fulfilling and successful work-life abroad.
Meet Your Partner in Progress
Hola! I’m Jaimey. I help impact-driven orgs and growing teams design work systems that feel clear, human, and functional—so you can grow without getting buried in complexity.
With years of experience leading remote teams, fixing messy workflows, and guiding people through change, I know that structure should serve the humans doing the work—not the other way around.
I specialize in simplifying the chaos: untangling what’s not working, designing right-sized systems that fit your team’s real rhythms, and making sure execution flows instead of stalls.
Whether you’re scaling, shifting, or just trying to work smarter, I’m here to make your operations feel easier—not harder.
Hola! I'm Jaimey.
With exceptional experience in project management and operations, I'm passionate about helping impact organizations navigate the ever-changing complexities of work, with ease.
I'm a nerd for crafting bespoke solutions and optimizing systems, whether you're in a traditional office, a distributed one, or something in between.
My approach centers on creating people-first systems that empower teams to achieve extraordinary outcomes.
Whether you're juggling initiatives, streamlining operations, or enhancing collaboration, I'll work with you to create custom solutions that address your thorniest challenges.
Ready to Trade Chaos for Calm?
Whether you're looking to optimize complex initiatives, transition to remote work, or elevate your team's performance, we're here to craft the perfect approach for your unique needs.
Let's chat! Book a free discovery call below and let's dive in.
Be sure to let me know the focus of our chat in the form.
They’re really the heart and soul of our events.
Jaimey pours everything into ensuring the technology works, the people are taken care of, details are ironed out and the program flows. And they do it all with confidence and purpose.
Pete Erickson, MoDev Founder
INTRODUCE Content.
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